AI Sidekick for HVAC

Every missed call is a job your competitor just booked.

HVAC contractors lose thousands every year to unanswered calls. AI Sidekick texts back instantly, books estimates 24/7, and follows up with every lead automatically — so you never lose another job while you're on one.

Get a Free Consultation See the Math
Commercial HVAC rooftop units
74%
of contractor calls go unanswered during busy periods
AnswerForce
80%
of callers won't leave a voicemail — they call a competitor
Forbes via SellCell
$1,200
average revenue lost per missed call
NextPhone
30-40%
call volume spike in summer vs. rest of year
ReceptionHQ

Sound familiar?

You're on the roof. The phone's ringing.

You can't answer every call when you're running a crew, troubleshooting a unit, or driving between jobs. But every unanswered call is a homeowner who's already dialing the next company on Google.

Saturday, 9:14 PM
AC goes out in July heat
Homeowner calls your number. It rings out to voicemail. They hang up and call the next contractor on Google.
With AI Sidekick: Instant text back within seconds. Homeowner describes the issue over text. You wake up to a booked estimate for 8am.
Tuesday, 2:30 PM
3 calls come in during an install
You're on a ladder running refrigerant lines. Your phone buzzes three times in 20 minutes. All three go to voicemail. None leave a message.
With AI Sidekick: All three get an immediate text. Two schedule estimates, one asks for pricing. You handle it after the install.
Thursday, 10:00 AM
Quote follow-up gets forgotten
You gave someone an estimate last week. Meant to follow up. Got busy. They went with someone else.
With AI Sidekick: Automated follow-up sequence checks in at day 2, 5, and 10. The homeowner books when they're ready.

How it works

Set it up once. It handles the rest.

01
We set up your system
We connect to your phone line and configure your AI with your services, pricing, hours, and service area. Installation takes less than 48 hours — no tech skills needed.
02
Every missed call gets a text
When a call goes unanswered, the caller gets a friendly, immediate text. Your AI Sidekick handles the conversation — asks about the issue, home size, availability — and books the appointment.
03
Leads get followed up automatically
Every quote, estimate, and inquiry gets an automated follow-up sequence. After the job, customers are prompted to leave a Google review.

The math

What missed calls are actually costing you.

Without AI Sidekick
Missed calls per month (avg)40
Callers who don't leave voicemail80%
Lost leads per month32
Average job value$1,200
Close rate on answered leads~30%
Revenue lost per month$11,520
With AI Sidekick
Missed calls recovered by text-back40
Leads who engage via text65%
Recovered leads per month26
Average job value$1,200
Close rate with follow-up~35%
Revenue recovered per month+$10,920
Sources: Missed call rate from AnswerForce. Voicemail stat from Forbes via SellCell. Average job value from NextPhone. Contractor revenue loss from CallBird AI study of 1,200+ contractors. Text engagement rates from Gartner.

Pricing

One plan. Everything included.

Monthly Annual Save 33%
$397 /month
$500 one-time setup
  • AI voice receptionist — no more missed calls or voicemail?Answers every call 24/7, handles multiple calls at once, books appointments, and transfers to you when needed. No caller ever hits voicemail again.
  • Two-way SMS — customers text in and book instantly?Customers text your business number anytime. AI responds instantly, answers questions, and books appointments — no staff needed.
  • Handles multiple calls at once — no busy signals, ever?Your AI receptionist handles unlimited concurrent calls. Even if 10 customers call at the same time, every single one gets answered immediately.
  • AI website chatbot — turns site visitors into booked appointments?A chat widget on your website that answers questions about your services, pricing, and hours — and books the appointment before the visitor leaves.
  • Online booking calendar?Customers book directly into your schedule. Syncs with Google Calendar or Outlook.
  • Automated appointment reminders?Automatic text and email reminders before appointments so customers don’t no-show.
  • Automated lead follow-up — no lead forgotten, ever?Leads get automatic text follow-ups until they book or opt out. No more forgetting to call someone back.
  • Google review automation — build your reputation without asking?After every completed job, the system texts your customer a link to leave a Google review. You never have to ask in person.
  • Lead pipeline & CRM?See every lead, conversation, and booked job in one dashboard. Know exactly where each customer stands.
  • Spanish language support?Your AI Sidekick handles calls and texts in both English and Spanish.
  • Reporting dashboard?Log in anytime to see your calls, texts, bookings, and leads in real time.
Book a Demo

No contracts — cancel anytime

HVAC-Specific Questions

You're probably wondering.

Yes. We customize every response for HVAC specifically — it asks the right questions (system type, home size, what's happening with the unit) and speaks your customers' language. It's not a generic chatbot — it's configured for your business.
Your AI Sidekick identifies emergencies (no heat in winter, no AC in summer, gas smell, water leak) and can immediately escalate by texting or calling your on-call tech directly. You set the rules for what gets escalated and to whom.
AI Sidekick doesn't directly integrate with ServiceTitan or Housecall Pro. It handles the initial customer communication separately — two-way SMS, lead follow-up, and appointment booking. We can connect the two systems through Zapier or Make to push new leads into your dispatch software, but there's no native two-way sync. Your team enters job details into your existing software as usual.
Within seconds of the missed call. Speed matters because most callers who reach voicemail will try another business rather than leave a message. The instant text keeps them engaged with you instead.
They absolutely can. AI Sidekick lets them know a team member will call them back, and you get notified immediately. The goal isn't to replace you — it's to hold the lead until you're available, instead of losing them to voicemail.
Small shops often benefit the most because you don't have a dedicated receptionist. The value depends on your call volume and average job size — if the system recovers even one or two jobs per month that would have otherwise gone to voicemail, it covers its cost. Your dashboard shows exactly what the system catches.

Ready to stop losing jobs to voicemail?

Tell us about your HVAC business and we'll show you exactly how many leads you're losing — and how to get them back.