AI Sidekick for Staffing

The best candidates vanish in 10 days. Are you fast enough?

Top talent doesn't wait. Every slow reply, missed callback, and forgotten follow-up sends qualified candidates straight to a competing agency. AI Sidekick engages candidates instantly, keeps them warm around the clock, and automates your follow-up so you place more people, faster.

Get a Free Consultation See the Math

Staffing agency office with recruiters working

10 days

is all the time top candidates stay on the market before accepting another offer

Shortlister / SHRM

45%

response rate for text messages vs. just 6% for email outreach to candidates

ClearCompany

67%

of candidates who apply through staffing agencies never receive a response

The 2025 Ghosting Index

60%

of candidates drop off entirely if they wait more than two weeks for a response

Staffing Future

Sound familiar?

Your recruiters are sourcing. The pipeline is leaking.

You can't personally respond to every candidate, follow up on every job order, and check in on every placement all at once. But every hour of silence is a candidate who just accepted your competitor's offer.

Monday, 7:45 AM

Hot candidate applies over the weekend

A qualified forklift operator submits an application Saturday afternoon. By Monday morning, two other agencies have already called him. He's placed before your team even opens the inbox.

With AI Sidekick: Instant text goes out within seconds of application. AI confirms availability, collects certifications, and schedules an interview for Monday morning.

Wednesday, 2:15 PM

Client calls with an urgent job order

A warehouse manager needs 8 workers by Friday. Your recruiters are in interviews and on calls. The voicemail sits for 3 hours. The client calls another agency.

With AI Sidekick: Missed call triggers an immediate text. AI captures the job details, headcount, and timeline. Your team gets a structured lead notification instantly.

Friday, 4:30 PM

Placed candidates go silent before start date

You placed 5 workers to start Monday. No one confirmed. Two of them ghosted and took other assignments. Now you're scrambling to backfill over the weekend.

With AI Sidekick: Automated check-in sequence confirms start dates at day 3, day 1, and morning-of. No-show risks get flagged early so you can backfill in time.

How it works

Set it up once. Place candidates faster.

We configure your system

We connect to your phone lines and application channels, then customize every message to match your agency's tone and workflow. Setup takes less than 48 hours — no IT team required.

Candidates and clients get instant responses

When a call or application comes in and your team is unavailable, AI Sidekick texts back immediately. It screens candidates, captures job order details from clients, and books interviews — all automatically.

Follow-up runs on autopilot

Every candidate, placement, and client inquiry gets automated follow-up sequences. Pre-start confirmations reduce no-shows. Post-placement check-ins improve retention and generate referrals.

The math

What slow response times are actually costing you.

Without AI Sidekick

New candidate inquiries per month120

Candidates who never get a response67%

Lost candidates per month80

Avg direct-hire placement fee (20%)$10,000

Placement rate on engaged candidates~15%

Placement revenue lost per month$120,000

With AI Sidekick

Candidate inquiries recovered by text80

Candidates who engage via text45%

Recovered candidates per month36

Avg direct-hire placement fee (20%)$10,000

Placement rate with follow-up~20%

Revenue recovered per month+$72,000

Sources: Top candidate window from Shortlister / SHRM. Ghosting rate from The 2025 Ghosting Index. Text response rate from ClearCompany. Placement fee benchmarks from The Resource Company. Candidate drop-off from Staffing Future.

Pricing

One plan. Everything included.

The Autopilot Package

$399 /month

$1,500 one-time setup

Instant text-back for missed candidate and client calls (24/7/365)
AI-powered candidate screening via text conversation
Automated pre-start confirmation sequences to reduce no-shows
Client job order intake when your team is unavailable
Post-placement check-in and referral request automation
Custom message templates matching your agency's voice
Monthly performance report with placement metrics
No contracts — cancel anytime

Get Started

Staffing-Specific Questions

You're probably wondering.

It screens. We customize the AI to ask job-relevant questions — availability, certifications, work history, transportation, shift preferences — whatever your recruiters normally ask in a first call. The candidate's answers are organized and delivered to your team so they can prioritize the best fits immediately.

The messages come from your agency's number and sound like your team wrote them. Most candidates can't tell the difference. If someone specifically asks to speak to a recruiter, the AI lets them know a team member will reach out and flags it for your staff immediately.

AI Sidekick works alongside your existing ATS — Bullhorn, JobDiva, Avionte, or whatever you use. We don't replace your system. We fill the gap between when a candidate reaches out and when your recruiter can respond, so no lead falls through the cracks regardless of where it originated.

No-shows are often a communication problem, not a reliability problem. AI Sidekick sends automated check-ins at 3 days before, 1 day before, and morning-of a start date. If a placed candidate goes silent or indicates they can't make it, your team gets an early warning so you can backfill before it becomes a client problem.

Yes. For temp and light-industrial, the AI focuses on speed — confirming availability, collecting basic qualifications, and scheduling orientations. For direct-hire, it runs a more detailed screening conversation and nurtures passive candidates with follow-up sequences over days or weeks. You set the rules for each workflow.

When a client calls and your team is unavailable, AI Sidekick texts them back immediately and captures the key details — role, headcount, start date, location, pay range. Your account manager gets a structured summary instead of a vague voicemail, and the client gets a response in seconds instead of hours.

Ready to stop losing placements to slow follow-up?

Tell us about your staffing agency and we'll show you exactly how many candidates you're losing — and how to recover them.